If your to-do list goes on for pages or is impossible to manage you may be coping with a ‘lifetrap’ of ‘unrelenting standards’. Lifetraps are ways we, as children, learn to cope with the interactions around us. They were necessary then but can become very limiting as we grow. There are 18 of them all together (see below for more info) but the that one might be a cause of that un-ending To Do list is ‘Unrelenting Standards’.

The trouble is with this life trap running we actually can’t see that what we expect is a little over the top. Or a lot!

Ann Maree of  The Second Shift http://thesecondshift.com.au   has set up a great blog with tips for busy parents … loved this one : 

If your to-do list goes on for pages or is impossible to manage you may be coping with a ‘lifetrap’ of ‘unrelenting standards’. Lifetraps are ways we, as children, learn to cope with the interactions around us. They were necessary then but can become very limiting as we grow. There are 18 of them all together (see below for more info) but the that one might be a cause of that un-ending To Do list is ‘Unrelenting Standards’.

Copyright © 2010 Gay Landeta. All Rights Reserved. This article may not be used without the prior written consent from the author. See below for more details…

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April 20th, 2010

I am back from holidays and, as usual, there is so much admin catch-up to do while feeling just a tad lagged and distracted. I put into place a timed process that is a great way to stay focused and get stuff done for when a limited attention span is an issue. It helps to engage the thinking processes so paying attention happens naturally. I thought I would share it….

Start by listing the jobs to be done, eg today mine look like:

catch up pile
finalise BAS
sort out spare room stuff
clear emails
finalise client records
blog

then add 10 / 20 / 30 after each one. It will now look like:

catch up pile 10 / 20 / 30
finalise BAS 10 / 20 / 30
sort out spare room stuff 10 / 20 / 30
clear emails 10 / 20 / 30
finalise client records 10 / 20 / 30
blog 10 / 20 / 30

Now just do each item in order for 10 minutes, then back to the top of the list to do each item for 20 minutes, then back again to the top of the list to do each item for 30 minutes. Cross off each time code as you get to them ie my list looks like this right now:

catch up pile 10 / 20 / 30
finalise BAS 10 / 20 / 30
sort out spare room stuff 10 / 20 / 30
clear emails 10 / 20 / 30
finalise client records 10 / 20 / 30
blog 10 / 20 / 30

And, if you get an item done before the time is up then you can just cross off the whole item and move on!

This is a great way to work through an overwhelming list… I think this months ezine will be on this and other ways to handle overwhelm. If you are not yet signed up go to http://gaylandeta.com.au/sign-up/ to do so.

Here’s to getting stuff done!

Gay

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January 27th,

I was discussing prioritising her busy work today with a client and we came up with a simple visual for us more easily distracted folk…

She has tried the more usual managerial methods of ***’s, numbering and even the grid urgent/important, not urgent/ important, urgent/ not important and not urgent/not important to little effect.

We discussed the old story about rocks, pebbles, sand and water. For those who haven’t come across it here it is:

Imagine a container in front of you. Now fill it with rocks. Is it full? Maybe. It does seem so but try fitting in some pebbles.

Sure enough you can get quite a few in there as well. NOW is it full? Yes, it seems so. What about if you add some sand to the container?

Sure enough there is a bit more room. Must be full now. No! Still room for some water.

But what happens if you try to work in the reverse and fill up the container with water and sand first – you probably won’t get many pebbles or rocks in at all.

In this story the water and sand signify the little things that fill our time up while the rocks and pebbles signify the  big important stuff of life. And the moral of the story is obviously if you always try to fit in the water and sand first, there will never be room for the pebbles and rocks.

What a great visual that is, I can almost feel that container and how much I could fill it with each of those substances.

How about instead of trying to determine if a task was important, urgent, not important, not urgent (all the nuances of that make my brain hurt…) or even trying to figure out if it is a 1, 2 or 3, or even a *, ** or ******* we just  assigned a R, P, or S to it.

We thought it was brilliant. I immediately reassigned my to-do list as Rock things, Pebble things and Sand stuff. I left out the water. It happens anyway.

And it felt immediately easier.

Try it! Let me know what you think!

That’s it for now…

Cheers, Gay